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Manuel Technologies
HomeFree toolsRetainer vs build
( Free tool / Build )

Rent it monthly, or own it outright?

Cumulative cost of a monthly retainer against building and maintaining the same thing, and the month the two lines cross. Written to be fair to the retainer, and it will tell you when keeping yours is the right call.

Your position

What you pay, and what owning it would cost

Runs in your browser. Nothing is sent anywhere.

Over 36 months
Keep the retainer£90,000
Build and maintain it£42,400

Building costs £47,600 less over this horizon, and you own the result at the end of it.

Crossover

Building costs less from month 14 onward.

Every month after that is £2,100 that stays in the business, and you hold the asset rather than renting access to it. You have already paid £35,000 on the retainer, which is spent either way and should not affect the decision ahead.

What a retainer buys that this does not count
  • Ongoing attention. Somebody is looking at it every month, which a finished asset does not give you.
  • Flexibility. Priorities can move month to month without a new scope.
  • No capital outlay, and the delivery risk sits with them rather than you.

Those are real and arithmetic cannot price them. If what you need is continuous attention rather than a thing that exists, a retainer is the correct purchase and the crossover month is beside the point.

( Questions )

What people ask before switching.

Is this not just an argument for hiring you?

It would be, if the model were rigged. It is not. When upkeep meets or exceeds the retainer the tool says building never pays back, and when the crossover falls beyond your planning horizon it says the retainer is the sensible choice. Both outcomes are common with small retainers.

What does a retainer buy that this does not count?

Ongoing attention, flexibility to move priorities month to month, no capital outlay, and delivery risk sitting with the supplier rather than you. All real, none of them priceable by arithmetic, and all listed on the page rather than left out.

Why does upkeep have to be above zero?

Because nothing runs unattended forever. Hosting, dependency updates, the occasional change. A build quoted with zero ongoing cost is being undersold, and the true figure will surface later as an unbudgeted surprise.

Should the months already paid affect my decision?

No. That money is spent either way, and the only question that matters is what happens from here. It is shown because people want to see it, not because it belongs in the maths.

What is a fair horizon to compare over?

However far the business actually plans. Three years is a reasonable default for a website or an internal system. If you genuinely do not know whether the company will want this in eighteen months, that argues for renting rather than owning.